NORTH CAROLINA REPUBLICAN PARTY
PROPOSED AMENDMENT TO THE PLAN OF ORGANIZATION

	Article VIII, Section A
	(AMENDMENTS TO PLAN OF ORGANIZATION)

This section currently reads:
	VIII.A. AMENDMENTS TO PLAN OF ORGANIZATION
1. The Plan of Organization may be amended, not inconsistent with the Rules of the Republican National Committee, by majority vote of the delegates present and voting at any State Convention provided, however, that the proposed amendment was mailed to the membership of the State Executive Committee, elected at the preceding District Convention, at least thirty days prior to the convening of the State Convention.  This mailing requirement shall not apply to the Report of the duly appointed Plan of Organization Committee, which shall be noticed pursuant to Section VI.A.3.b of this Plan.    
 … 
3. Proposed amendments to the Plan not mailed to the State Executive Committee thirty days prior to the convening of the State Convention must receive a two-thirds vote of the delegates present and voting at any State Convention.

Problems:
•	The requirements specified in VIII.A.1 are impossible to meet in odd-numbered years, because some District Conventions which elect members of the State Executive Committee meet approximately 30 days prior to the State Convention (or, in some cases, even less than 30 days).
•	The requirement to make a 500-piece mailing is unduly burdensome. 
•	Executive Committee members are the wrong recipients. Convention delegates are the right recipients, because they are the people who must vote on amendments to the Plan of Organization.

I propose the following revision, to correct these problems:
	VIII.A. AMENDMENTS TO PLAN OF ORGANIZATION
1. The Plan of Organization may be amended, not inconsistent with the Rules of the Republican National Committee, by majority vote of the delegates present and voting at any State Convention provided, however, that the proposed amendment was delivered to the North Carolina Republican Party State Chairman, for posting on the ncgop.org web site, and/or mailing or emailing to convention delegates, at least thirty days prior to the convening of the State Convention.  This requirement shall not apply to the Report of the duly appointed Plan of Organization Committee, which shall be noticed pursuant to Section VI.A.3.b of this Plan.    
 … 
3. Proposed amendments to the Plan not delivered to the North Carolina Republican Party State Chairman thirty days prior to the convening of the State Convention must receive a two-thirds vote of the delegates present and voting at any State Convention.

Respectfully submitted,

David A. Burton
Member, NC Republican Executive Committee  (4th District / Wake County)
Tel: 919-481-0098    Cell: 919-244-3317   email: dave94@burtonsys.com
http://www.burtonsys.com/revise_poo_v3.rtf
NORTH CAROLINA REPUBLICAN PARTY
PROPOSED AMENDMENT TO THE PLAN OF ORGANIZATION

	Article VI, Section C.3
	(STATE EXECUTIVE COMMITTEE / Committee Meetings)

This section currently reads:

3. Committee Meetings 
a. The State Executive Committee shall meet at least twice per calendar year, upon call of the Chairman at such times as the State Chairman deems necessary, or upon petition of 1/3 of the Members of the Committee, after giving 15 days written notice to all Committee Members. Twenty Five Percent (25%) of the Members shall constitute a quorum for the transaction of business. Ex-officio members do not affect the quorum. There shall be no proxy voting. 
b. All proposed resolutions to come before the Executive Committee shall be submitted at least one month in advance so that they can be distributed to the Executive Committee membership prior to its meeting. Notwithstanding the above, resolutions may be submitted on the day of the meeting, but only if, by a two-thirds majority, the members of the Executive Committee vote to consider the resolution.

Problem:
Unfortunately, the State Executive Committee rarely has a quorum.  Some Members drive 10 hours (round trip) to a meeting of the State Executive Committee, only to find that they cannot conduct business, even non-controversial business, due to the lack of a quorum.  This discourages them from attending subsequent meetings, which increases the likelihood that those meetings, too, will fail to achieve a quorum.
I do not support reducing the quorum requirement below 25%, but I propose the following addition to Article VI, Section C.3, to enable the Executive Committee to do non-controversial business when attendance falls short of a quorum:

3. Committee Meetings 
c. Sub-quorum.  If there is less than a full quorum (25%), but at least ½ of a full quorum (12.5%), then the State Executive Committee may conduct business, but the number of Members by which the Committee falls short of a quorum shall be counted as “no” votes on all matters.

Respectfully submitted,

David A. Burton
Member, NC Republican Executive Committee  (4th District / Wake County)
Tel: 919-481-0098    Cell: 919-244-3317   email: dave94@burtonsys.com

http://www.burtonsys.com/revise_poo_v3.rtf