Resolution To Create Email Listserver
For Use By State Executive Committee Members

Resolution of the Executive Committee of the North Carolina Republican Party
Whereas:  the large size, geographical diversity, and infrequent meetings of North Carolina Republican Executive Committee (hereafter the “Executive Committee”) make communication among its members difficult; and
Whereas:  the Executive Committee has critical responsibility for overseeing the business of the North Carolina Republican Party (hereafter the “NCGOP”); and
Whereas:  improving communication between the members of the Executive Committee will facilitate the ability of the Executive Committee to discharge its duties; and
Whereas:  email is an important and convenient method of communication; but
Whereas:  the problems of “spam” and computer viruses are cause to not release Executive Committee email addresses to the public at large, or even to the other Members of the Executive Committee;
Therefore Be It Resolved That: 
The NCGOP shall create and maintain an email list server with the latest and most complete known list of email addresses of all Executive Committee members (hereafter, “Members”) who consent to be included, for use only for communication about Republican Party business, and only by Members of the Executive Committee (plus, at the discretion of the State Chairman, employees of the NCGOP).  And,
The NCGOP shall seek to make the email list server as convenient and flexible as possible, to enable Members to use it for sending email messages to other Members, both for messages to the entire Executive Committee, and messages to subsets of the Executive Committee.  And,
The NCGOP shall endeavor to take such precautions as are necessary to prevent sending of email via the list server by anyone other than Members and NCGOP employees, to prevent the list of email addresses from becoming public, and to prevent “spam” and computer viruses from being sent to Members via the list server.  And,
Because of the large size of the email list (approximately 600 addresses), Members shall be instructed to use the list server only for NCGOP business, and instructed that emails sent via the list server must be polite and tasteful.  Violation of this policy by a Member shall, at the discretion of the State Chairman or Executive Director, be cause for the violator’s emails to the list to be “moderated” (screened) by an NCGOP employee or volunteer to be designated by the State Chairman, to prevent additional violations of the policy.  If, in the judgment of the State Chairman, it should become necessary to maintain or restore decorum, the State Chairman may direct that all emails to the list be moderated.  And,
The default “reply-to” address for any email sent via the list server shall be the address of the sender, not the address which causes emails to be sent to the entire list, to avoid accidental emails to the entire list.  And,
On or before January 1, 2008, the NCGOP shall augment the email list server’s capabilities by creating a special “filtered email alias” for each Executive Committee Member.  A Member's filtered email alias will forward incoming email to that Member's regular email address, but only if the incoming email comes from another Member.  Email sent to a filtered email alias from any other source will “bounce.”  (This will enable Members to communicate by email with other individual Members, without danger of the list “leaking” to the public at large.)

Dave Burton, 109 Black Bear Ct, Cary, NC 27513,  H: 919-481-0098;  C: 919-244-3316   (At-Large, 4th District / Wake Co.)
http://www.burtonsys.com/resolution_to_create_executive_committee_listserv9.rtf